CREATING AND SHARING TEAM PROJECTS

OVERVIEW

Team projects enable multiple Axure RP users to simultaneously co-author a single prototype file. A central copy of the file is stored in a shared location, such as Axure Share or an SVN server, and each teammate makes edits to an individual, local copy of the file stored on their computer.

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TEAM PROJECTS

Creating and Sharing

Working with Team Projects

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INSTALLATION

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REFERENCE

CREATING AN AXURE SHARE TEAM PROJECT

In the dialog, make sure that you're on the "Axure Share" tab. To the right of the "Folder" field, click the ellipsis button to view a list of your Axure Share workspaces. Select the shared workspace that you created in Step 1.


Enter a name for your project in the "Team Project Name" field.


In the "Local Directory" field, choose the location where your local copy of the project will be saved. Alternatively, you can use the default location, which is in the "Axure" subfolder in your "Documents" folder.


Finally, enter a password for your team project, if desired, and click "Create". This will create the team project in your shared workspace on Axure Share, and it will create and open your local copy of the project.

GETTING AN EXISTING SVN TEAM PROJECT

In the "Team Directory" field, enter the full URL or file path for the team project directory, which should include the project's name at the end.


In the "Local Directory" field, choose the location where your local copy of the project will be saved. Alternatively, you can use the default location, which is in the "Axure" subfolder in your "Documents" folder.


Finally, click "Get". This will create and open your local copy of the project.

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TEAM PROJECTS ON AXURE SHARE

The local copy of the team project consists of an .rpprj file and a folder named "DO_NOT_EDIT". This folder contains project data and version control information that should not be modified outside of Axure RP. If you move the .rpprj file, make sure to move the DO_NOT_EDIT folder along with it.

 

When you want to work on your team project, open the .rpprj file. You don't need to get a new local copy each time.

1. SET UP A SHARED WORKSPACE

If you don't already have a workspace set up that's shared between you and your teammates, log in to share.axure.com and create one. You can find the instructions for creating and sharing workspaces in our Axure Share Basics article.

2. CREATE THE TEAM PROJECT IN AXURE RP

You can make a team project from an existing .rp file, or you can start a new, blank team project. To convert an .rp file, open the file and go to "Team > Create Team Project from Current File". To start from a new, blank team project, go to "File > New Team Project...". Either way, you'll end up in the Create Team Project dialog.

3. SEND THE TEAM PROJECT ID TO YOUR TEAMMATES

Just like any project on Axure Share, your team project has its own unique six-digit ID. You can see this ID in your shared workspace on Axure Share and in the "Team > Browse Team Project History" dialog. Copy the ID from one of these locations and send it to your teammates; they will need it to get their own local copies of the team project.

GETTING AN EXISTING AXURE SHARE TEAM PROJECT

1. ACCEPT THE SHARED WORKSPACE INVITATION

If you haven't already done so, log in to share.axure.com and accept the shared workspace invitation that the creator of the project sent you. You will not be able to access the team project until you have done this.

2. GET A LOCAL COPY IN AXURE RP

In the "Project ID" field, enter the six-digit ID of the team project. If you don't know the project's ID, click the ellipsis menu to the right of the field to bring up a list of all team projects available to you. Select the project with the title that the project's creator sent to you.


In the "Local Directory" field, choose the location where your local copy of the project will be saved. Alternatively, you can use the default location, which is in the "Axure" subfolder in your "Documents" folder.


Finally, click "Get". This will create and open your local copy of the project.

In Axure RP, go to "Team > Get and Open Team Project". In the Get Team Project dialog that appears, make sure you're on the "Axure Share" tab.

CREATING AN SVN TEAM PROJECT

TEAM PROJECTS ON SVN

1. CONFIGURE PERMISSIONS FOR THE TEAM PROJECT DIRECTORY

If you're planning to create your team project on a shared network drive, make sure that all of your teammates have full read, write, and modify permissions for the directory that you plan to store the team project in.


If you're planning to create your team project on an SVN server, your teammates will need full permissions to the repository that will hold the team project.

In the dialog, click on the "SVN" tab. In the "Team Directory" field,  enter the network drive or SVN server path of the location that you'll be storing the team project in.


Enter a name for your project in the "Team Project Name" field.


In the "Local Directory" field, choose the location where your local copy of the project will be saved. Alternatively, you can use the default location, which is in the "Axure" subfolder in your "Documents" folder.


When you're ready, click "Create". This will create the team project on your network drive or SVN server, and it will create and open your local copy of the project.

2. CREATE THE TEAM PROJECT IN AXURE RP

You can make a team project from an existing .rp file, or you can start a new, blank team project. To convert an .rp file, open the file and go to "Team > Create Team Project from Current File". To start from a new, blank team project, go to "File > New Team Project...". Either way, you'll end up in the Create Team Project dialog.

3. SEND THE TEAM PROJECT URL OR PATH TO YOUR TEAMMATES

Your teammates will need the full URL or file path for the team project's directory in order to get their own local copies of the project. This consists of the path you chose in Step 2 with the project name added to the end as a subfolder: SVN-Path/project-name.


Note: You can always view the team project's full URL or file path by going to "Team > Browse Team Project History" in Axure RP.

In Axure RP, navigate to "Team > Get and Open Team Project" and click on the "SVN" tab.

The team directory is frequently stored on a file server. If your network connection is slow or if you connect through a VPN, check-ins and check-outs can sometimes be very slow. Setting up an SVN server instead of a regular file server to store the team directory can dramatically improve the performance of these operations in some scenarios.


If you're unfamiliar with SVN, you can get started by checking out Red Bean's free online resource Version Control with Subversion. For the easiest setup on a Windows Server machine, consider using VisualSVN's free product VisualSVN Server.


Another option is to use an SVN hosting service. We've successfully used Unfuddle and SVN Repository.


Once you have an SVN server, you'll need to create users and grant access to everyone who will be editing the team project. Most hosted SVN services provide an interface to add users.


Finally, enter the link to the SVN server as the location for the team directory when creating a team project (following the steps explained above).

THE LOCAL COPY IN YOUR FILE SYSTEM

SETTING UP AN SVN SERVER