CO-AUTHORING VS. COLLECTING FEEDBACK
Axure RP and its companion service, Axure Share, provide for two primary modes of collaboration. The first, "team projects", is a feature of Axure RP and is used to co-author an RP file with other Axure RP users. The second, "discussions", is a feature of Axure Share, and operates on a collaboration paradigm broader and shallower than that of team projects. Discussions are available to anyone viewing your diagrams in the browser—Axure RP users and nonusers alike.
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COLLABORATION TOOLS FOR CO-AUTHORING
Axure RP's team projects feature allows for multiple authors to work in the same RP file at the same time using a check in / check out system. Each page and master, as well as settings profiles like generators and note field sets, can be checked out individually from the central copy of the project, called the "team directory". When an asset is checked in to the team directory, no one can edit it. When an author checks out an asset to their local copy of the project, they—and only they—can then make changes to it. When that author is done making changes to the checked-out asset, they will then "send changes" (preserving the check-out) or "check in" (relinquishing the check-out) to the team directory, allowing the other authors to then see the new changes and/or check out the updated asset.
Team projects can be hosted on Axure Share, on a regular network location like a shared drive, or on a special server called an SVN server. Learn about setting up and working with team projects in our Creating and Using Team Projects article.
We've already mentioned the Default, Flow, and Icon widget libraries, which come pre-installed with Axure RP. But you can also create your own libraries of totally custom widgets: image widgets with preloaded graphics for icons and logos, pre-styled buttons and headings, OS components for your target platform, mobile device frames, documentation templates, and so on.
Custom widget libraries are authored in Axure RP, just like regular projects, and you can even use the team projects feature to co-author a custom widget library. Learn about creating your own widget libraries in our Widget Libraries article.
COLLABORATION TOOLS FOR COLLECTING FEEDBACK
Sharing your diagrams with team members and stakeholders and iterating your designs based on their feedback is of course the ultimate goal of working in Axure RP. We give you lots of ways to share: links, online discussions, the AxShare mobile app, and even good old hard copy.
Generate the HTML output from the Generate HTML dialog (accessible from the "Publish > Generate HTML Files..." menu command). Inside the folder of generated files, there's a page called "index.html". Launch this page in your browser to view your diagrams alongside the Axure side panel, which contains the Pages, Notes, and Console tabs.
Once you've generated the HTML output in this way, you can do a few things with it: host it on your web server, put it on a network drive, or even zip it up and email it to someone. (Read more about viewing and sharing the HTML output here.) But the easiest way to share your generated HTML is via Axure Share.
Axure Share is a free hosting service for Axure RP content. When you upload your RP file to Axure Share, the service generates your file's HTML output and then gives you back a quick link to share with colleagues and clients. Viewers of your link don't need to own or use Axure RP; all they need is a web browser. Optional security settings allow you to require a password, or even a login plus password, in order to view the link. Learn about Axure Share security options in our Axure Share Security training section.
If you're using regular Axure Share, your published files and generated outputs live on Axure's public cloud. If your team is using Axure Share Enterprise, your content lives on your company's intranet, behind the corporate firewall. If you're not using Axure Share Enterprise but would like to know more about it, visit the Axure for Enterprise section of our website.
To publish a file to Axure Share directly from Axure RP, navigate to "Publish > Axure Share".
Use Axure Share's discussions feature to interact with and gather feedback from project stakeholders. Axure RP outputs hosted on Axure Share have an extra tab in the sidebar, labeled "Discuss", where viewers can add comments or attach screenshots. Learn more about discussions in our Axure Share training section.
AXURE SHARE MOBILE APP
Axure RP files hosted on Axure Share can be viewed on any iOS or Android mobile device with an internet connection. If you want to save your Axure RP content to your mobile device's local storage so that you can view it while offline, that's possible too—using the Axure Share mobile app. The app also gives you a convenient place to access everything uploaded to your Axure Share account. Read about how to use the mobile app at this page.
PRINT TO PAPER AND PDF
Each Axure RP project file contains a print generator—a profile of settings for controlling the file's print output. The print generator is editable via the "File > Print" menu command. RP's print settings primarily include page selection, page scaling, and paper size controls. To get an idea of how your diagrams will lay out on your chosen paper size, turn on print guides via the "Arrange > Grid and Guides > View Print Guides" command. Read about how to configure printed pages in the Print training article.
Use the widgets in the Markup section of the Default library to add notes to your diagrams intended for the audience of your print output. The snapshot widget is also good for print-targeted content, allowing you to show pages or dynamic panels in states other than their defaults. For lots more information about the snapshot widget, visit our Snapshot training article.
To check out a bunch of libraries created by members of the Axure community, visit our Download Widget Libraries page. Load widget libraries into RP for use via the "Load Library…" menu command in the Libraries pane's local Options menu.
Widget libraries can be hosted on Axure Share. These hosted libraries can be loaded into the Libraries pane just like regular .rplib files on your hard drive; just choose the "Load from Axure Share" command from the Libraries pane's local Options menu. Make sure you're logged into your Axure account. You can either type in the six-character ID of a widget library or browse to it using the [...] button.